August 13, 2003

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman John E. Taylor and Commissioners Fred E. Ferguson, Donald R. Stottlemire and Donald E. Waymire present.  

The meeting was called to order by Chairman Taylor at 8:30.

John Steelman gave Board a hand out regarding District Court Building issues.  Earl Devore said he has looked at Courts Building nine times since 1991.  In 2000 Earl Devore did a space needs sturdy and the District Court is out of space to operate.

Chairman Taylor said that the Counties debt structure will have to be changed to issue more general obligation bonds for a new courts building, the limits are set by law.

Chairman Taylor said some short term changes could be made at this time.  Maybe there could be some space at the Annex and that there is space on the 3^rd floor of the Courthouse.

Larry Mages, Bart Baldwin and JoEllen Arnold discussed compensation for the holding of cats that were taken into custody by B. Martin Peck, after the Sheriff’s Department called them and asked them to take them.  Bart Baldwin said that they held the cats for 287 days and need some compensation.  They have tried to bill the owner of the cats, which the owner has know received all but 4 of the cats back and she said she will not pay the bill, because she didn’t ask for her cats to be taken.  Board said they would talk with John Dowell and get back with them.

Commissioner Waymire moved and Commissioner Stottlemire seconded to send a denial letter for funding for Risk Reduction Services to the Mental Health Clinic.  All voted “yes.”

Commissioner Ferguson moved and Commissioner Waymire seconded to approve payroll changes 03-348 for Joey Erdman, 03-349 for Marlas Christian, 03-350 for Carol Mast, 03-351 for Michael Kirby and 03-352 for Deborah Gates all with Juvenile Intake.  All voted “yes.”

Commissioner Stottlemire moved and Commissioner Ferguson seconded to approve the minutes for August 11, 2003.  All voted “yes.”

Sue McCay in with Register of Deeds July monthly report.

Commissioner Waymire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 9:50 for attorney client privileges with Board and John Dowell present.  All voted “yes.”  Chairman Taylor opened the meeting at 10:00 and reported no action taken, no decisions made.

Commissioner Waymire moved and Commissioner Ferguson seconded to pay a reduced amount of $3,180.44 to B. Martin Peck for the caring of the cats.  All voted “yes.”

Commissioner Stottlemire moved and Commissioner Waymire seconded to publish a notice to hold a hearing to consider vacating a portion of Jackson Rd.  All voted “yes.”

Commissioner Stottlemire moved and Commissioner Ferguson seconded to accept a grant of easement between Marlene D. Leach and Franklin County for a tract located in Section 19, township 17, Range 21.  All voted “yes.”

Ray DeJulio said he received a call from a landowner requesting to replace a low water bridge on Nevada Rd. South of Rock Creek Rd.  Board said they would go look at it.  Ray said it would cost a lot of money to put in a bridge.

Ray DeJulio said he likes BG Consultants alignment and was very impressed with their presentation on the Acorn Bridge project.  He said that Taylor Surveying gave a very good presentation and a number of options of the Acorn Bridge project and that they are a local engineering firm.  Ray said that all three were good and said he had no recommendation on which firm to use.  Commissioner Ferguson said he would like to use the local engineering firm.

Commissioner Stottlemire moved and Commissioner Waymire seconded to use the engineering services of Taylor Surveying (soon to be Taylor Design) for the Acorn Bridge project.  Commissioners Ferguson, Stottlemire and Waymire voted “yes.”  Chairman Taylor abstained.

Board, Ray DeJulio, Shari Perry and Eric Bushman left at 10:30 to view bridges.

Viewed a bridge West of US 59 Highway on Douglas Rd. South on Missouri Rd. to the first bridge.  Bridge is narrow and Ray said that the traffic count is 54 per day and the estimated cost to replace is $170,000.

Viewed a bridge East of US 59 Highway on Cloud Rd. ½ mile.  The abutment is in poor condition and Ray estimated the repair cost to be around $5,000.

Viewed a bridge West of US 59 Highway on Clark Rd. 5 miles on a minimum maintenance road.  Bridge is in fair condition.

Viewed a bridge West of US 59 Highway on Clark Rd. 6 miles which is on a minimum maintenance road.  Bridge has loose planks and one plank that needs replacing as soon as possible.  Board asked Ray to check into vacating the minimum maintenance portion of Clark Rd.

Back at Courthouse at 12:07.  Chairman Taylor left and Board went to the basement of the Jail for the monthly department head luncheon.  Attending the luncheon was Don Waymire, Fred Ferguson, Don Stottlemire, Ted McCurdy, Shari Perry, Ethel Wallace, Barbara Conus, Debbie Hough, Sue McCay, Craig Davis, Larry Walrod, Darrell Wadkins, Ray DeJulio, John Dowell, Steve Brown, Keith Clark, Jason Parks, Eric Bushman and Bob Thompson.

Vice Chairman Ferguson and Commissioner Stottlemire and Waymire back in chambers at 1:10.

Ted McCurdy discussed July Ambulance report.

Commissioner Stottlemire moved and Commissioner Waymire seconded to write off $36,592.24 for adjustments from insurance and bad debt for the month of July for the Ambulance Department.  All voted “yes.”

Commissioner Waymire moved and Commissioner Stottlemire seconded to approve payroll change 03-343 for Kristi Dryden with the Ambulance Department.  All voted “yes.”

Commissioner Waymire moved and Commissioner Stottlemire seconded to go into an executive session for 10 minutes at 1:35 for personnel of non-elected with Board and Diane Drake present.  All voted “yes.”  Vice Chairman Ferguson opened the meeting at 1:45 and reported no action taken, no decisions made.

Commissioner Stottlemire moved and Commissioner Waymire seconded to approve payroll change 03-339 for Keith Clark with Community Corrections.  All voted “yes.”

Scott Williams with Martin Tractor discussed the grader that is about 5 years old and about at it hours toward trade in and buy back.  Ray DeJulio said that the grader is parked and not being used because of the buy back and we can’t go over a certain amount of hours in order to receive our cash buy back.  Scott said that Martin Tractor would like to sell the County another grader at the bid price that the County accepted in March of this year.  John Dowell said he thought it should be put back out for bids.  Board agreed to discuss again on Monday when Chairman Taylor is back.

Scott Williams also discussed the CAT dozer, which we have on a lease purchase with the option to buy next year.

Ethel Wallace discussed the receipt of $3,500 in grant money for Juvenile Detention.  She would like to put VC tile in the day room of the Detention Facility at a cost of less than $1,500.  Board asked her to get 3 phone bids and if the cost is under $1,500 to accept the low bid.  She would also like to pay $195 for Leadership Training out of the grant money.  Board agreed.  Ethel said she would like to attend a directors meeting in Salina on August 28.  Board agreed.

With no further discussion the meeting was adjourned at 2:39.

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                                    Clerk                                                                                                 Chairman