May 26, 2004

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman John E. Taylor and Commissioners Donald C. Hay, Donald R. Stottlemire and Donald E. Waymire present.  

The meeting was called to order by Chairman Taylor at 8:30.

Clint Stewart and Kevin Doyle with Taylor Design Group discussed west intersection of Shawnee and Colorado.  One design is a T-intersection with turn lanes and the curve would go away.  The other option is for Colorado Rd. to continue to curve to Shawnee Rd. and two strips of road would be done away with.  Ray DeJulio is going to contact the school and find out their preference after the sight distance is checked out on both options.

Commissioner Hay left at 8:55.

Commissioner Stottlemire moved and Commissioner Waymire seconded to approve the minutes for May 24, 2004.  All voted “yes.”

Chairman Taylor signed a contract between Franklin County and Harbour Construction, Inc. for 2004 chip seal work.

Shari Perry discussed reimbursement to employees for expenses when they have no receipt.  Chairman Taylor said it needs to be based on case by case situation.   Blaine Finch said most entities have a zero tolerance level on reimbursements.  No reimbursement without a receipt.

Keith Clark discussed budget adjustments for core programming and intervention prevention programs for Juvenile Justice Authority for FY2005.  He had to cut the budget $21,609.

Commissioner Stottlemire moved and Commissioner Waymire seconded to approve adjusted budget summaries for core programming and intervention prevention programs in the amount of $21,609 for JJA.  All voted “yes.”

Keith Clark discussed Juvenile Accountability Block Grant (JABG) Funds for FY2003.

Commissioner Waymire moved and Commissioner Stottlemire seconded to accept JABG funds in the amount of $22,164.  All voted “yes.”

Bill Lytle of Wellsville discussed concerns with Franklin County Ambulance Department.  Board asked Mr. Lytle to go and talk to Ted McCurdy at the Ambulance Department and they would also contact Ted about his concerns.

Commissioner Stottlemire moved and Commissioner Waymire seconded to go into an executive session for 10 minutes at 9:50 for attorney client privilege with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 10:00 and reported no action taken, no decision made.

Commissioner Hay arrived back at 10:02.

Larry Walrod discussed Briarwood Estates No. 2 Subdivision.  Larry said it is due to boundary line adjustments.

Commissioner Hay moved and Commissioner Waymire seconded to accept easements and rights of way for Briarwood Estates No. 2 Subdivision.  All voted “yes.”

Larry Walrod discussed Quail Run Subdivision which was filed by Mike Horn to subdivide approximately 153.7 acres into 7 residential lots and 2 agricultural lots.  The subdivision is located near the intersection of Vermont Rd. and Hamilton Terr.  Larry stated that the Planning Commission has concerns regarding the number of access driveways onto Vermont Rd.

Commissioner Stottlemire moved and Commissioner Waymire seconded to accept easements and rights of ways for Quail Run Subdivision.  All voted “yes.”

Larry Walrod discussed a plat of Pleasant Valley Replat of Lots 6 & 7.

Commissioner Waymire moved and Commissioner Hay seconded to accept the easements for Pleasant Valley Replat of Lots 6 & 7.  All voted “yes.”

Jason Parks discussed request for proposals for copiers.  He sent out to 12 vendors and it has been narrowed down to two vendors.  Jason wants some direction on funding.  He asked if each department is going to pay for their own or if they are going to be budgeted and all paid out of a pool. 

Commissioner Waymire left at 10:45.

Jason Parks discussed leases vs. purchases of copiers.  Board said they will discuss copiers at the next department head luncheon.

Barbara Conus discussed 2004 Bioterrorism funds and that need to be spent by August 30.  Barbara also asked if she could attend the Kansas Association of Local Health Departments bi-annual meeting in Manhattan and the National Association of County and City Health Officials conference in St. Paul, Minnesota.

Commissioner Hay moved and Commissioner Stottlemire seconded to approve Barbara Conus to attend the Kansas Association of Local Health Departments meeting and the National Association of County and City Health Officials meeting.  All voted “yes.”

Chairman Taylor closed the meeting for lunch at 11:25.

Chairman Taylor opened the meeting at 1:00.  Commissioner Waymire absent.

Ted McCurdy discussed the concerns that Bill Lytle has with the Franklin County Ambulance Department.  Board thanked Ted and said that was all they needed.

Blaine Finch reported that we have received word that we will get an additional $478,966.83 for Homeland Security Programs for training, security and equipment.  They need to identify projects from established goals and objectives that are set.  Blaine said Jimmy Dean did a good job on obtaining this grant money.

Commissioner Hay moved and Commissioner Ferguson seconded to go into an executive session for 5 minutes at 1:30 for attorney client privilege with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 1:35 and reported no action taken, no decisions made.

Board discussed reimbursement for expenses to employees.  Commissioner Ferguson said that a receipt should be required.  Board agreed that the policy will be followed and reimbursements will be made according to policy with an itemized receipt.

With no further discussion the meeting was adjourned at 1:45.

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                                        Clerk                                                                                               Chairman