June 14, 2004
BOARD OF FRANKLIN COUNTY COMMISSIONERS
The Board of Commissioners met in a regular session with Chairman John E. Taylor and Commissioners Fred E. Ferguson, Donald C. Hay, Donald R. Stottlemire and Donald E. Waymire present.
The meeting was called to order by Chairman Taylor at 8:30.
Larry Walrod discussed rezoning application filed by Scott Yeargain to rezone approximately 21.53 acres from A-1 to R-E and rezoning the remaining approximately 24.68 acres from A-1 to A-2. Property is located near the intersection of Nevada Rd. and Rock Creek Rd. on the South side of Rock Creek Rd. Larry stated the Planning Commission recommend approval.
Commissioner Waymire moved and Commissioner Stottlemire seconded to approve Resolution 04-52 rezoning approximately 21.53 acres from A-1 to R-E and rezone approximately 24.68 acres from A-1 to A-2 and owned by Scott Yeargain and Polly Shteamer. All voted “yes.”
Board discussed minutes for June 9, 2004. Commissioner Waymire said that some paragraphs go into great detail and others do not. Commissioner Waymire said that there was an editorial about minutes, after the last discussion about what should be in the minutes. Commissioner Waymire said the media was here and they could report what they wanted to. Shari Perry said that the Ottawa Herald was not here and the article that was in the paper was not correct. It said that the Commissioners voted to create a Human Resource Department. The vote was to advertise for a Human Resource Director. Shari Perry said she didn’t know where that information for the article came from, because no one from the Ottawa Herald was at the meeting.
Commissioner Hay moved and Commissioner Stottlemire seconded to approve the minutes for June 9, 2004. Chairman Taylor and Commissioners Ferguson, Hay and Stottlemire voted “yes.” Commissioner Waymire voted “no.”
Commissioner Hay moved and Commissioner Stottlemire seconded to allow Pam Sheffield to attend the Annual Kansas EMS Education Conference in Wichita. All voted “yes.”
Chairman Taylor said he received a nomination form for the Local Area II Workforce Investment Board of Directors for Heartland Works, Inc. Chairman Taylor said that Tom Weigand has served on the board and recommended re-appointing him.
Commissioner Waymire moved and Commissioner Ferguson seconded to nominate Tom Weigand to the Local Area II Workforce Investment Board of Directors for Heartland Works, Inc. All voted “yes.”
Diane Drake discussed Franklin County Mental Health Clinic’s Mission, Vision & Values; Client Success Stories; 2003 Client & Financial Summaries. The clients that come to them are usually have depressive disorders, adjustment disorders, attention deficit and or substance related disorders, etc. In 2003 they served 1,889 clients between the ages of 0 and 65 with incomes between less than $5,000 to $65,000+. Diane discussed revenues for 2003 and said that Medicaid rates increased, but they also were overpaid in October, November and December and they took that back this year. Diane discussed the 2005 budget request for Franklin County Mental Health. She is requesting $126,040, which is $3,040 more than the 2004 budget, which is to cover the match for the Byrne Grant. Diane said they are expecting a large increase in their health insurance this year and they will not know what that is until September.
Blaine Finch discussed vacation leave for newly hired department heads in light of two impending hires. Blaine said that the City of Ottawa takes into consideration the years of experience the individual has and they usually give them 5 to 10 days up front. Commissioner Hay said he realizes this is a negotiable situation, but feels we need to follow policy. Commissioner Stottlemire said he would like to know what other counties do. Chairman Taylor asked Shari Perry to e-mail other counties and find out what there policy is.
Chairman Taylor left at 9:30.
Chet Leach asked Blaine Finch how he was coming on the petition that he submitted for voting on a County Administrator. Blaine said the statue gives him three options either to approve, deny or give no opinion. Since the 5 days is past and no opinion has been issued, he is free to proceed and get signatures and present it to the County Clerk. Commissioner Hay asked if the wording on the petition was alright and Blaine said it could be challenged in court later if the County desired to do so. Blaine said with offering no opinion, it could be challenged later.
Board discussed the draft sick leave bank policy. Blaine will bring back the resolution and policy on Wednesday with the changes that were discussed.
Jason Parks discussed EMC Symmetrix storage box. Jason said the annual maintenance will be $60,000. Jason said he has received a quote to eliminate the EMC box and upgrade the AS400. The quote from Infinitec is $32,000 and a quote from Donald Colvin in $9,610. Mr. Colvin’s quote is to use used equipment, but it would still be covered by maintenance. Jason recommended hiring Donald Colvin to complete the upgrade of the AS400. The annual maintenance is $4,469.17 from Donald Colvin and $6,573 from Infinitec. Commissioner Waymire asked what the EMC Symmetrix box was worth and Jason said he doesn’t have much hope at getting much for it if anything.
Commissioner Hay moved and Commissioner Waymire seconded to approve the quote from Donald Colvin to upgrade the AS400 and also purchase annual maintenance from him. All voted “yes.”
Jason Parks discussed a new cell phone policy. Board agreed to have Jason draft the State of Kansas Cell Phone Policy to fit the counties needs and bring it back for approval.
Chairman Taylor arrived back at 10:45.
Jason Parks discussed the Information Technologies budget for 2005. Jason asked about creating an Internet Services Fund like the Phone Fund and consolidating all departments’ phones, computers, copiers, and consumables for IT related equipment into one budget. Jason said this would help on making sure that equipment is up to date and it could also be purchased in bulk to save money. Shari Perry said that most departments have submitted budgets and they would need to be asked to resubmit with items removed that are going to be paid out of the Information Technologies budget. Jason said that you could take the phone line item out of budgets and put it in the IT budget. Shari Perry said that the phone line item pays for pagers, phones and cell phones so that would need to be considered. Commissioner Stottlemire said that this should have been discussed two months ago. Jason said most of the time he feels like he is an office supply company. Jason is going to contact department heads about budgeting for office phones, computers, copiers and consumable for IT equipment out of his budget.
Jason Parks discussed Microsoft Licensing. Jason recommended purchasing Service Assurance which is an annual software maintenance plan that ensures we will always be licensed for the newest software that comes out. Board agreed.
Ethel Wallace in and informed the Board that she had her second part of the annual inspection in the Juvenile Detention Center. They had no violations. Ethel said that says a lot about her employees. Chairman Taylor said that is a very good report and congratulated Ethel and asked her to congratulate her employees.
Commissioner Hay moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 11:10 for non-elected personnel with Board, Blaine Finch and Shari Perry present. All voted “yes.” Chairman Taylor opened the meeting at 11:20 and reported no action taken, no decisions made.
Commissioner Hay moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 11:20 for non-elected personnel with Board, Blaine Finch and Shari Perry present. All voted “yes.” Chairman Taylor opened the meeting at 11:25 and reported no action taken, no decisions made.
Bob Thompson discussed increasing the size of the C & D Landfill. Board agreed to proceed with the plans that Bob presented.
Board discussed public hearing on nuisance resolution that will be tonight at the Annex.
Blaine Finch informed the Board that he received a petition from Chet Leach to change the commission districts back to 3 from the 5.
Commissioner Waymire moved and Commissioner Ferguson seconded to go into an executive session for 5 minutes at 11:50 for non-elected personnel with Board, Blaine Finch and Shari Perry present. All voted “yes.” Chairman Taylor opened the meeting at 11:55 and reported no action taken, no decision made.
With no further discussion the meeting was adjourned at 12:00.
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Clerk Chairman