June 23, 2004

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman John E. Taylor and Commissioners Fred E. Ferguson, Donald C. Hay, Donald R. Stottlemire and Donald E. Waymire present.  

The meeting was called to order by Chairman Taylor at 8:30.

Jason Parks discussed copiers.  Jason recommends going with Imagistics, they are the cheapest on out right purchases and maintenance.  Shari Perry asked if we would have to start paying maintenance when we get the copiers or if there was a warranty.  Board asked Jason to check on a warranty.

Commissioner Waymire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 8:50 for non-elected personnel with Board, Blaine Finch, Jason Parks and Shari Perry present.  All voted “yes.”  Chairman Taylor opened the meeting at 9:00 and reported no action taken, no decisions made.

Commissioner Waymire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 9:05 for non-elected personnel with Board, Blaine Finch, Jason Parks and Shari Perry present.  All voted “yes.”  Chairman Taylor opened the meeting at 9:15 and reported no action taken, no decisions made.

Jason Parks discussed the Information Technologies budget for 2005. 

Commissioner Taylor read a thank-you note from Youth in Government for the counties donation to the 2004 Youth Leadership Camp.

Chairman Taylor read a thank-you from Beverly Rhoades-Hermreck for the work on Old 50 and Colorado Rd.

Commissioner Hay asked about filling holes on hard surface roads and packing it down.  Chairman Taylor said you can’t just put it in the holes and drive over it.

Commissioner Hay discussed that he has had some calls about mud on Montana Rd. 

Jason Parks discussed a phone call that he made to Imagistics about a warranty before maintenance is started.  Jason said that there is no warranty, the maintenance just starts at time of purchase.

Commissioner Waymire moved and Commissioner Hay seconded to approve Imagistics as the copier vendor for the County and single billing for maintenance.  All voted “yes.”

Commissioner Hay moved and Commissioner Ferguson seconded to approve the minutes for June 21, 2004.  All voted “yes.”

Board received a letter from Franklin County Aging Services recommending appointing Lindell Whitaker to fill the un-expired term to the Board of Directors replacing Bill Lytle until December 31, 2004. 

Commissioner Hay moved and Commissioner Stottlemire seconded to appoint Lindell Whitaker to the Franklin County Aging Services Board of Directors to fill the un-expired term of Bill Lytle until December 31, 2004.  All voted “yes.”

Board discussed a letter they received regarding the City of Williamsburg applying for a Community Development Block Grant to construct a new building to house the Williamsburg Community Library near where the Williamsburg’s Atchison, Topeka and Santa Fe Railway depot once stood. 

Blaine Finch said he had been notified that the group that had applied for the homeless shelter grant had received $8,000.

Blaine Finch discussed contacting KDOT and having them come for a meeting about US 59 Highway.

Commissioner Stottlemire moved and Commissioner Ferguson seconded to go into an executive session for 15 minutes at 10:10 for attorney client privileges with Board and Blaine Finch present.

Commissioner Stottlemire moved and Commissioner Hay seconded to table the vote.  All voted “yes.”

Ray DeJulio discussed that he had been out on Montana Rd. and it does not currently have mud on it from the construction work being done by contractors working on the City of Ottawa’s project.

Ray DeJulio said that he had presented the KDOT proposal to the Board awhile back and if the Board would like KDOT to come down and meet with them he would contact them.

Board asked Ray DeJulio about paying the mower operators for two hours when they show up and are sent home.  Ray said he has told Jeff Welton to call them at home at 5:30 a.m. if needed, so they are not paid.  Ray said that they have been paid in the past.  Chairman Taylor said if they had been paid in the past to go ahead and pay them, but they should be called prior to them leaving home and we need to have a written policy.

Commissioner Hay moved and Commissioner Stottlemire seconded to remove the tabled motion from the floor.  All voted “yes.”

Commissioner Stottlemire moved and Commissioner Ferguson seconded to amend the motion to go into an executive session for 10 minutes at 10:40 for attorney client privileges with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 10:50 and reported no action taken, no decisions made.

Commissioner Stottlemire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 10:40 for attorney client privileges with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 11:00 and reported no action taken, no decisions made.

Blaine Finch discussed the job descriptions for the Human Resource Department.  Blaine asked the Board if they had any changes.

Commissioner Waymire moved and Chairman Taylor seconded to approve the job descriptions for the Human Resources Director and Human Resources Administrative Officer.  All voted “yes.”

Commissioner Stottlemire asked about the maintenance on county vehicles and could it be done at the county shop.

Commissioner Stottlemire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 11:20 for non-elected personnel with Board, Blaine Finch and Shari Perry present.  All voted “yes.”  Chairman Taylor opened the meeting at 11:25 and reported no action taken, no decisions made.

Chairman Taylor closed the meeting for lunch at 11:25.

Chairman Taylor opened the meeting at 12:55.  All present.

Ray DeJulio phoned and discussed the meeting held in Douglas County regarding US 59 Highway that the Douglas County Commission had with KDOT.  Ray said that KDOT is willing to come to Franklin County also.

Chairman Taylor introduced Alan Radcliffe as the Emergency Preparedness Coordinator.

Commissioner Hay moved and Commissioner Ferguson seconded to approve payroll change 04-269 for Alan S. Radcliffe to transfer from Public Works to Emergency Preparedness Coordinator.  Chairman Taylor and Commissioners Ferguson, Hay and Waymire voted “yes.”  Commissioner Stottlemire abstained.

Commissioner Hay moved and Commissioner Ferguson seconded to approve payroll change 04-270 for Jimmie Dean and 04-271 for Connie J. Jacobs both with EOC.  All voted “yes.”

Board discussed budgets that have been submitted for 2005.

Ray DeJulio phoned and said that there was damage to the road and ditch on Montana and he would contact the City of Ottawa and the contractor. 

With no further discussion the meeting was closed at 4:20.

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                                           Clerk                                                                                          Chairman