October 20, 2004

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman John E. Taylor and Commissioners Fred E. Ferguson, Donald C. Hay, Donald R. Stottlemire and Donald E. Waymire present.  

The meeting was called to order by Chairman Taylor at 8:30.

Bob Thompson discussed September report for Solid Waste, Recycling and HHW.  Bob discussed that he would like to attend and take Rick Sawin with him to a training course on November 3rd & 4^th.

Commissioner Stottlemire moved and Commissioner Hay seconded to allow Bob Thompson and Rick Sawin to attend a training course on November 3^rd & 4^th.  All voted “yes.”

Commissioner Hay moved and Commissioner Stottlemire seconded to approve payroll change 04-347 for Janice Swallow with the Solid Waste Department.  All voted “yes.”

Bob Thompson discussed hiring a part-time employee for the Transfer Station and only being open at the Transfer Station for half days on Saturdays.

Commissioner Hay moved and Commissioner Waymire seconded to appoint Harold Fuller as the Franklin County representative to the Lake Region Authority and Chairman John E. Taylor as the alternate.  All voted “yes.”

Don McMican discussed the Courthouse foundation and said that we would receive faxed bids next week.

Commissioner Hay moved and Commissioner Ferguson seconded to approve the minutes for October 18, 2004.  All voted “yes.”

Commissioner Waymire moved and Commissioner Ferguson seconded to go into an executive session for 10 minutes at 9:50 for personnel of non-elected with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 10:00 and reported no action taken, no decisions made.

Chairman Taylor opened a public hearing at 10:00 for a proposal to declare beginning at a point 1,450 feet South of the centerline of Douglas Rd on Arkansas Rd. thence South to Cloud Rd, and from the centerline of Arkansas Rd. West on Cloud Road to Old 50 Highway as minimum maintenance roads.

Jim Haag recommended closing the public hearing.  Jim said that the landowners have contacted him and would like the road vacated instead of making it a minimum maintenance road.

Chairman Taylor closed the public hearing at 10:04.

Commissioner Hay moved and Commissioner Stottlemire seconded to publish a notice of public hearing relating to a proposal to vacate beginning at a point 1,400 feet south of the centerline of Douglas Rd. on Arkansas Rd. thence South to Cloud Rd., and from the centerline of Arkansas Rd. West on Cloud Rd. to Old 50 Hwy.  All voted “yes.”

Jim Haag discussed holding a public hearing to vacate a portion of Meadow Lake Road Right of Way.

Commissioner Waymire moved and Commissioner Ferguson seconded to publish a notice of public hearing relating to a proposal to vacate a portion of Meadow Lake Road.  All voted “yes.”

Jim Haag discussed a waterline at the Acorn Bridge.  Jim said the waterline was on private easement and needed to be relocated for the construction, so they county had to pay for relocating the waterline.

Jim Haag discussed that Woodson Rd. 7.5 miles West of US 59 Highway would be closed from October 21 thru the afternoon on October 22, for culvert replacement that Douglas County is doing.

Steve Brown discussed the 2004 Property Valuation Division Director’s update in Wichita.  Steve said he would like to attend and would also like Barbara Coleman to attend part of the workshops.

Commissioner Hay moved and Commissioner Stottlemire seconded to allow Steve Brown and Barbara Coleman to attend the 2004 PVD Director’s workshops in Wichita.  All voted “yes.”

Shari Perry discussed the General Fund and Road and Bridge budgets for 2004.

Commissioner Hay moved and Commissioner Stottlemire seconded to approve Resolution No. 04-94 granting a variance request filed by Steve and Mary Bogart to permit the reduction of the side lot setback for a septic system for property known as 25 Timber Lake Rd. in Section 10, Township 19, Range 21.  All voted “yes.”

Kristie Stinebaugh discussed receipts that have been submitted by employees for reimbursement that are not itemized.  Board agreed that the policy states itemized receipts and the policy will be followed.

Commissioner Stottlemire said that Kristie Stinebaugh should be given compensation for overseeing the new Human Resources Department.  Commissioner Stottlemire asked Kristie Stinebaugh what she felt a fair amount would be.  Commissioner Stottlemire asked her if $250 for the months of October and November would be alright.  Kristie agreed.

Blaine Finch announced that Becky Ortega has accepted the offer to be the Human Resources Director effective December 1, 2004.

Commissioner Ferguson moved and Commissioner Waymire seconded to approve payroll change 04-348 for Raymond DeJulio with the Public Works Department for a re-evaluation of job from Public Works Administrator to the Public Works Consultant.  All voted “yes.”

Commissioner Ferguson moved and Commissioner Stottlemire seconded to approve payroll change 04-352 for Kristie Stinebaugh with the Human Resources Department for an additional compensation of $250 per month for the months of October and November, 2004.  All voted “yes.”

Commissioner Stottlemire moved and Commissioner Waymire seconded to go into an executive session for 5 minutes at 11:15 for personnel of non-elected with Board and Blaine Finch present.  All voted “yes.”  Chairman Taylor opened the meeting at 11:20 and reported no action taken, no decisions made.

Chairman Taylor moved the meeting at 11:25 to the City Hall for the monthly joint luncheon with the City of Ottawa and USD 290.

With no further discussion the meeting was closed at 12:45.

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                                      Clerk                                                                                                 Chairman