February 16, 2005

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman Donald R. Stottlemire and Commissioners Roy C. Dunn, Donald C. Hay, John E. Taylor and Donald E. Waymire present.  

The meeting was called to order by Chairman Stottlemire at 8:30.

Commissioner Hay moved and Commissioner Taylor seconded to approve the minutes for February 14, 2005.  All voted “yes.”

Commissioner Taylor moved and Commissioner Dunn seconded to approve tax orders 2004-140 through 2004-143.  All voted “yes.”

Commissioner Taylor moved and Commissioner Hay seconded to approve a contract between Franklin County and Johnson County to house inmates at $40 per day.  All voted “yes.”

Blaine Finch discussed a policy for naming of buildings or other places for individuals.  The County does not currently have a policy and Blaine recommends that a policy be put into place.  Board agreed to have Blaine draft a resolution.

Blaine Finch discussed Capital Improvement Planning.

Blaine Finch discussed the County Equipment Reserve Fund.

Blaine Finch discussed the use of purchasing cards.

Jim Haag discussed the motor grader bids and recommended to purchase two Caterpillar graders at a cost of $189,150.  The John Deere and Case bids do not meet the specifications.

Commissioner Taylor moved and Commissioner Waymire seconded to purchase two Caterpillar graders from Martin Tractor at a cost of $189,150.  All voted “yes.”

Jim Haag requested to solicit bids for the financing for two motorgraders.

Jim Haag discussed that a designation of applicant’s authorized representative needs to be appointed for the purpose of obtaining Federal/State financial assistance under the Disaster Relief Act.

Commissioner Waymire moved and Commissioner Dunn seconded to appoint Jim Haag to be the authorized representative for Federal/State financial assistance under the Disaster Relief Act.  All voted “yes.”

Jim Haag discussed the amount of rock that has been placed on Douglas Rd. between 4100 and 4400 since July 2003.

Blaine Finch discussed bulk purchasing of office supplies with the City of Ottawa and USD 290.

Commissioner Taylor moved and Commissioner Waymire seconded to approve a letter of agreement with Richard Chesney in the amount of $3,000 to provide two work sessions with the Commission and interview the five elected in preparation of the County Administrator.  All voted “yes.”

Commissioner Taylor moved and Commissioner Waymire seconded to sign an engagement letter with Agler & Gaeddert to prepare the Franklin County Employee Health Care Fund documents for the IRS.  All voted “yes.”

Commissioner Waymire moved and Commissioner Dunn seconded to approve Resolution No. 05-19 amending the Personnel Rules and Regulations on civil leave.  All voted “yes.”

Becky Ortega discussed a wage and compensation study for the reduction in the number of active job titles, to update job descriptions, to establish appropriate job grades and salary ranges and an internal equity analysis of existing Franklin County employees.  Becky received request for proposals for a study and received three.  Becky recommended FBD Consulting, Inc to perform the study for a cost not to exceed $25,000.

Commissioner Taylor moved and Commissioner Waymire seconded to approve an agreement with FBD Consulting, Inc for a wage and compensation study at a cost not to exceed $25,000.  All voted “yes.”

Commissioner Dunn moved and Commissioner Waymire seconded to go into an executive session for 15 minutes at 10:05 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:20 and reported no action taken, no decisions made.

Commissioner Dunn moved and Commissioner Waymire seconded to go into an executive session for 5 minutes at 10:20 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:25 and reported no action taken, no decisions made.

Commissioner Taylor moved and Commissioner Waymire seconded to go into an executive session for 10 minutes at 10:30 for non-elected personnel with Board, Becky Ortega, and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:40 and reported no action taken, no decisions made.

Commissioner Taylor moved and Commissioner Waymire seconded to go into an executive session for 10 minutes at 10:40 for non-elected personnel with Board, Becky Ortega, Blaine Finch and Jim Haag present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:50 and reported no action taken, no decisions made.

Commissioner Taylor moved and Commissioner Dunn seconded to go into an executive session for 10 minutes at 10:50 for non-elected personnel with Board, Becky Ortega, Blaine Finch and Alan Radcliffe present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 11:00 and reported no action taken, no decisions made.

Darrell Wadkins discussed storage in the attic.  Darrell said he was contacted by the fire department and was told to remove all of the papers in the attic.  Darrell said he is working on it and has discussed it with Deb Barker.

Darrell Wadkins discussed the burning of candles.  Board agreed that there will be no open flames in any county buildings.

Commissioner Taylor moved and Commissioner Waymire seconded to go into an executive session for 30 minutes at 11:15 for non-elected personnel with Board, Becky Ortega, Blaine Finch and Jason Parks present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 11:45 and reported no action taken, no decisions made.

Commissioner Taylor moved and Commissioner Hay seconded to go into an executive session for 15 minutes at 11:45 for non-elected personnel with Board, Becky Ortega, Blaine Finch, Jason Parks and Shari Perry present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 12:00 and reported no action taken, no decisions made.

Commissioner Waymire moved and Commissioner Taylor seconded to direct Jason Parks to get all parties involved together in the payroll process and present Board with a proposal of software needs.  Chairman Stottlemire and Commissioners Dunn, Taylor and Waymire voted “yes.”  Commissioner Hay voted “no.”

Chairman Stottlemire moved the meeting at 12:07 to the basement of the Jail for the monthly luncheon with USD290 and City of Ottawa Officials.

With no further discussion the meeting was adjourned at 12:45.

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                                             Clerk                                                                                       Chairman