March 21, 2005

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman Donald R. Stottlemire and Commissioners Roy C. Dunn, Donald C. Hay, John E. Taylor and Donald E. Waymire present.  

The meeting was called to order by Chairman Stottlemire at 8:30.

Commissioner Hay moved and Commissioner Dunn seconded to approve the minutes for March 16, 2005.  All voted “yes.”

Commissioner Waymire moved and Commissioner Taylor seconded to approve a transfer of $11,657.54 from 911 Wireless Fund to 911 Emergency Phone Tax Fund.  All voted “yes.”

Blaine Finch discussed the General Elevator contracts.  Blaine stated this is at Darrell Wadkins recommendation.

Blaine Finch discussed the cash and process audit.  Blaine recommended having Keith Gaeddert come and talk to them about the scope of service and then send out to five auditing firms. 

Commissioner Taylor moved and Commissioner Waymire seconded to have Keith Gaeddert come in and help them with a process for request for proposals for a cash and process audit.  All voted “yes.”

Commissioner Dunn moved and Commissioner Hay seconded to approve contracts with General Elevator for maintenance of the elevators in county buildings.  All voted “yes.”

Commissioner Dunn moved and Commissioner Waymire seconded to go into an executive session for 10 minutes at 8:50 for attorney client privileges for pending litigation with Board and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 9:00 and reported no action taken, no decisions made.

Blaine Finch said he had been informed by Mark Bennett attorney for the County Clerk that his client has directed him to file suit against the County and indicated that she was requesting the Board to pay her attorney fees.  Blaine said it was his legal recommendation to not pay her attorney fees.

Commissioner Dunn moved and Commissioner Waymire seconded to not offer to pay the Clerk’s legal fees as long as it is a suit against the County.  All voted “yes.”

Jim Haag recommended accepting the low bid from Ottawa Coop for Noxious Weed chemicals. 

Commissioner Dunn moved and Commissioner Taylor seconded to accept the low bid from Ottawa Coop for Noxious Weed chemicals.  All voted “yes.”

Deanna Diamond asked about the low water bridge out by her house.  She said it needs to be looked at that it is deteriorating real badly.  Board asked her to talk to Jim Haag. 

Charlie Gilkey phoned about Labette Terr. east of Quenemo.  He said that someone had cut a large ditch in the road.  Chairman Stottlemire said he would talk to Jim Haag about it.

Becky Ortega discussed security issues at the Courthouse

Becky Ortega discussed healthcare benefits for employees. 

Commissioner Waymire moved and Commissioner Dunn seconded to authorize Becky to consult with the consultant of her choice and go to FBD Consulting, Inc.  Chairman Stottlemire and Commissioners Dunn, Taylor and Waymire voted “yes.”  Commissioner Hay voted “no.”

Commissioner Dunn moved and Commissioner Taylor seconded to go into an executive session for 5 minutes at 10:27 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:32 and reported no action taken, no decisions made.

Commissioner Dunn moved and Commissioner Taylor seconded to go into an executive session for 5 minutes at 10:32 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:37 and reported no action taken, no decisions made.  

Jason Parks discussed a priority list of things that need to be done in the IT Department in addition to the day to day operations. 

Commissioner Taylor moved and Commissioner Dunn seconded to approve an agreement with Allen County to house in-mates at $40 per day.  All voted “yes.”

Shari Perry discussed the financial burden of having to house in-mates out of county and asked the Board if they had thought where this money was coming from. 

Doug Loyd discussed his proposal for remodeling for the County Administrator Office. 

Sara Caylor asked if the Board knew where and when she would need to move the CASA Office to. 

With no further discussion the meeting was adjourned at 12:06.

Board, Nicole Roecker, Craig Davis and Cleon Rickel left at 2:20 to go to Miami County for a regional jail facility meeting.  Arrived back at 5:30.

      _________________________________                                        __________________________________

                                  Clerk                                                                                               Chairman