March 30, 2005
BOARD OF FRANKLIN COUNTY COMMISSIONERS
The Board of Commissioners met in a regular session with Chairman Donald R. Stottlemire and Commissioners Roy C. Dunn, Donald C. Hay, John E. Taylor and Donald E. Waymire present.
The meeting was called to order by Chairman Stottlemire at 8:30.
Commissioner Hay moved and Commissioner Dunn seconded to approve the minutes for March 28, 2005. All voted “yes.”
Blaine Finch discussed records management meeting and said that Deb Barker will attend the next department head luncheon.
Blaine Finch discussed records request within departments.
Commissioner Taylor moved and Commissioner Dunn seconded to go into an executive session for 10 minutes at 8:36 for attorney client privileges for pending litigation with Board and Blaine Finch present. All voted “yes.” Chairman Stottlemire opened the meeting at 8:46 and reported no action taken, no decisions made.
Commissioner Waymire moved and Commissioner Taylor seconded to sign an agreement with McAnany, VanCleave and Phillips, P.A. for legal work on pending litigation. All voted “yes.”
Mr. Campbell the Anderson County Attorney phoned about regional jail facility. Blaine will phone him later after Board makes a decision.
Commissioner Taylor moved and Commissioner Dunn seconded to not retain Lathrop & Gage for pending litigation. All voted “yes.”
Chairman Stottlemire opened a public hearing at 9:00 for the purpose of the adoption of the 2003 International Codes.
Larry Walrod and John Raney discussed the 2003 International Codes.
With no further discussion the public hearing was closed at 9:17.
Commissioner Dunn moved and Commissioner Waymire seconded to approve Resolution No. 05-30 adopting regulations for the fabrication, erection, construction, enlargement, alteration, movement, placement, location and use of dwellings, commercial and industrial structures, their appurtenances and accessory structures including electrical, plumbing and mechanical services required for such structures within the unincorporated territory of Franklin County, Kansas and providing for the issuance of permits, establishing fees and providing for penalties for violation of this resolution. All voted “yes.”
Larry Walrod discussed John Raney attending an ICBO Workshop in Wichita.
Commissioner Hay moved and Commissioner Taylor seconded to approve John Raney attending the Heart of America Chapter of ICBO Workshop in Wichita. All voted “yes.”
Larry Walrod discussed that he has scheduled evening meetings around the county to hear comments on the comprehensive plan. April 25th at Central Heights, April 28th at Pomona High School, May 2 at Wellsville Library and May 12 at Franklin County Annex all meetings at 7:00.
Pat Atchison of 936 E. 15th discussed Human Resources Department and ongoing situation between Board and County Clerk
Shari Perry as a private citizen of 3708 Louisiana Rd. said she had the privilege to work with a very wonderful commissioner, named Charles Mavity. Mr. Mavity would research his questions and do his own leg work. He knew the budget inside and out. Shari asked questions concerning Commissioner Taylor. Shari asked the Board to read an article in the KAC newsletter about arrogance.
The five year olds from the Franklin County Daycare were in and sang.
Commissioner Taylor moved and Commissioner Hay seconded to proclaim next week as “The week of the Young Child.” All voted “yes.”
Becky Ortega discussed survey to send out to employees. Becky said it would be sent email to all employees that have email and hard copy to those that do not.
Becky Ortega said she wanted to clarify something that was miss-stated in the press. The overtime reports that were done last week were done because of questions that were raised, she did not do those to create issues or damage any department, and it was done for informational purposes. Employee expenses are the number one expense of any organization. Becky said she did not do it to criticize any department.
Chairman Stottlemire discussed being reimbursed for medical expenses that inmates have while in the counties custody. Becky said that she has meet with the employee benefit consultants and they discussed some type of negotiations for discounted services. Becky said that the clerk had worked with Ransom Memorial on a fairly large charge and got it reduced.
Board discussed the regional jail facility study and if Franklin County should participate or look into building our own facility.
Becky Ortega and Jason Parks discussed Information Systems Policy and Electronic Mail Policy.
Commissioner Dunn moved and Commissioner Waymire seconded to approve Resolution No. 05-31 amending the Franklin County Personnel Rules and Regulations concerning information systems and electronic mail policy. All voted “yes.”
Open bids at 10:30 for Sheriff Patrol Vehicles.
Government Cars Distribution Center – bid to sell 2000 Crown Victoria VIN 6125 $2,430 and bid to sell 2000 Crown Victoria VIN 6124 $2,520.
Asia Motors Inc. – bid to sell 2000 Crown Victoria VIN 6125 $2,038 and bid to sell 2000 Crown Victoria VIN 6124 $2,138.
Shawnee Mission Ford - Bid to purchase
2005 Ford Crown Victoria $20,428 each plus $13 each for molding
2005 Ford Explorer $24,477 plus $328 for off road package
Trade-in 2 - 2000 Crown Victoria’s $2,000 each
Trade-in 1996 GMC Jimmy $1,800
Olathe Ford – Bid to purchase
2005 Ford Crown Victoria $20,945 each
Trade-in 2000 Crown Victoria VIN #6125 $1,800
Trade-in 2000 Crown Victoria VIN #6124 $2,000
Trade-in 1996 GMC Jimmy $2,500
South Star – Bid to Purchase
2005 Grand Cherokee $28,432
Jim Clark Motors – Bid to Purchase
2005 Dodge Durango $23,384
2005 Grand Cherokee $23,857
KHP Partners Program – Bid to Purchase
2005 Crown Victoria $24,257
2005 Grand Cherokee $22,049.39
2005 Trailblazer $22,484
2005 Explorer $22,864
2005 Expedition $22,954.27
2005 Tahoe $24,229
Board asked Craig Davis to review bids and come back with recommendation.
Board discussed with Craig Davis the regional jail facility. Chairman Stottlemire said that Anderson County is not going to participate.
Jim Haag asked the Board if they wanted him to negotiate with APAC to pug, ditch and hard surface the 4 miles of Marshall Rd. (15th Street), Oregon Rd. to Rock Creek Rd. Jim stated that the county forces could do it, but they would not be able to get anything else done. Board asked Jim to contact the City of Ottawa regarding Montana Rd. and the new highway being built.
Kevin Doyle with Taylor Design Group discussed the 2004 CHIP Project Surveying & Design costs and requested that the county solicit bids for surfacing of the 36 mile plan. He asked to solicit for double bituminous surfacing and 2” asphalt overlay.
Commissioner Dunn moved and Commissioner Hay seconded to publish a solicitation of bids for double bituminous surfacing and 2” asphalt overlay for the 36 mile project. All voted “yes.”
Carroll Droddy discussed hard surfacing 6 miles of Montana Rd. and Shawnee Rd. to Leloup. Mr. Droddy said that the road has needed hard surface for a number of years, because of the traffic including a lot of large trucks.
Board agreed to get estimates of cost for upgrading Montana Rd. to hard surface.
Commissioner Hay moved and Commissioner Dunn seconded to not participate in the study for a regional jail facility. Chairman Stottlemire and Commissioners Dunn, Hay and Taylor voted “yes.” Commissioner Waymire voted “no.”
Chairman Stottlemire closed for lunch at 11:55.
Chairman Stottlemire opened the meeting at 1:00. All present.
Commissioner Taylor moved and Commissioner Waymire seconded to go into an executive session for 1 hour at 1:05 for non-elected personnel with Board, Becky Ortega, Craig Davis and Blaine Finch present. All voted “yes.” Chairman Stottlemire opened the meeting at 1:40 and reported no action taken, no decisions made.
With no further discussion the meeting was adjourned at 1:40.
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Clerk Chairman