April 11, 2005

BOARD OF FRANKLIN COUNTY COMMISSIONERS

The Board of Commissioners met in a regular session with Chairman Donald R. Stottlemire and Commissioners Roy C. Dunn, Donald C. Hay, John E. Taylor and Donald E. Waymire present.  

The meeting was called to order by Chairman Stottlemire at 8:30.

Commissioner Hay moved and Commissioner Taylor seconded to approve the minutes for April 6, 2005.  All voted “yes.”

Commissioner Taylor moved and Commissioner Waymire seconded to go into an executive session for 10 minutes at 8:35 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 8:45 and reported no action taken, no decisions made.

Commissioner Waymire moved and Commissioner Dunn seconded to go into an executive session for 10 minutes at 8:45 for attorney client privileges with Board and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 8:55 and reported no action taken, no decisions made.

Commissioner Hay moved and Commissioner Dunn seconded to approve the minutes for April 8, 2005.  All voted “yes.”

Kitty Sampson with the Ottawa Community Arts Council asked about the County levying some tax money for them.  Board said to come back with a presentation and their budget and revenues the first part of June.

Charlie Gilkey the Mayor of Williamsburg phoned about getting the dumpsters that have been placed in Williamsburg for free dump this going weekend dumped and then brought back, because they are already full.  Board asked Charlie to call Rick Sawin.

Commissioner Taylor moved and Commissioner Dunn seconded to have Blaine Finch send a letter to Hutinett, Schlotterbeck & Burns to cancel the audit agreement for 2004.  Chairman Stottlemire and Commissioner Dunn, Taylor and Waymire voted “yes.”  Commissioner Hay voted “no.”

Commissioner Dunn discussed purchasing a table and 8 chairs for $200 for the new suite in the Annex.

Commissioner Dunn moved and Commissioner Waymire seconded to purchase a table and 8 chairs from Tom Hastings for $200 for the conference room in the Human Resource and Administrator suite at the Annex.  All voted “yes.”

Bob Marsh of 1123 S. Hickory discussed the proposed space where the Human Resource and Administrator will be located at the Annex.  Mr. Marsh asked about space at the Old Middle School at 5^th & Main.  It would only be one block from the Courthouse.

Doug Morgan of 3921 Florida Rd discussed the County taking out fence and trees on his neighbor’s property and that the County has not done anything to his ditch.

Hershel Poor of Wellsville said that someone needs to explain the procedure of the benefit district to the residents up by Wellsville that have asked to have one.

Becky Ortega discussed purchasing 6 to 8 fire proof cabinets for personnel records when the Human Resources Department moves to the Annex.  The estimated cost is $22,000 to $26,000.  Becky said the Clerk’s Office has some in their vault that could be used.

Commissioner Waymire moved and Commissioner Dunn seconded to go into an executive session for 10 minutes at 10:10 for non-elected personnel with Board, Becky Ortega and Blaine Finch present.  All voted “yes.”  Chairman Stottlemire opened the meeting at 10:20 and reported no action taken, no decisions made.

Open bids at 10:30 for a backhoe for the Transfer Station.  Two were received.

Sellers Equipment – JBC $104,000 trade-in $32,500

Olathe Tractor – New Holland $99,325 trade-in $20,000

Board asked Rick Sawin to review the bids and come back with recommendation.

Commissioner Taylor moved and Commissioner Hay seconded to accept the bid from Sellers Equipment and trade in the backhoe we currently have.  All voted “yes.”

Jim Haag discussed the 2004 annual Road & Bridge reports, 5 year plan update and motor grader proposal.

Commissioner Taylor moved and Commissioner Hay seconded to sign the annual Road and Bridge report.  All voted “yes.”

Jim Haag discussed the home moving permit process.

Jim Haag discussed the motor grader proposal for the purchase of two additional motor graders from Martin Tractor at the same bid as was submitted in March except for the buyback is $100,000 instead of $105,000.

Commissioner Taylor moved and Commissioner Hay seconded to purchase two additional motor graders from Martin Tractor.  All voted “yes.”

Board asked Jim Haag to contact Kansas State Bank and see if they would honor their bid for financing that was submitted in March for two additional motor graders.

With no further discussion the meeting was adjourned at 11:00.

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                                    Clerk                                                                                              Chairman