November 25, 2009 Minutes

November 25, 2009

BOARD OF FRANKLIN COUNTY COMMISSIONERS

Chair John E Taylor called the meeting to order at 8:30 a.m.

Roll Call: Chair John E Taylor present, Vice Chair Donald R. Stottlemire present, Commissioner Karen S Farrell present, Commissioner Donald C. Hay present, and Commissioner David J Hood present.

Chair John E Taylor asked all in attendance to join him in the Pledge of Allegiance.

Invocation led by Minister John Hayden with the 15^th Street Church of Christ.

Recognize county employees for their years of public service with Kansas Association of Counties (KAC) Public Service Awards.

Commissioner Hood moved and Commissioner Farrell seconded to put the refrigerator from the Health Department on Purple Wave to sale. All voted “yes”.

No public comment.

Commissioner Hay moved and Commissioner Hood seconded to approve the consent agenda as follows: minutes for November 18^th and 23^rd, 2009, claim vouchers dated November 30, 2009 in the amount of $225,582.43, tax change orders 2009-55 through 2009-57, payroll dated November 30, 2009 in the amount of $978,387.58. All voted “yes”.

Keith Clark was in to get approval for Fourth Judicial District Community Corrections to solicit bids for the purchase of one new replacement vehicle (midsize 4 door sedan), one vehicle cage, and one in vehicle camera package (audio and video capabilities).

Commissioner Hay moved and Commissioner Stottlemire seconded to approve solicitation of bids by Fourth Judicial District Community corrections to purchase one new replacement vehicle (midsize 4 door sedan), one vehicle cage, and one in-vehicle camera package (audio and video capabilities). All voted “yes”.

Midge Ransom was in to give the 2009 Third Quarter report summarizes income and consumer contracts for the Franklin County Health Department.

Craig Davis recommended that the commission award the bid as submitted for a commercial grade dishwasher for the Franklin County Jail to Muckenthaler $3749.00.

Commissioner Hood moved and Commissioner Farrell seconded to award the bid as submitted for a commercial grade dishwasher for the Franklin County Jail to Muckenthaler $3749.00. All voted “yes”.

Rick Sawin recommended that the commission award the bid as submitted for the forty-five foot scale for the Franklin County Transfer Station to WH Scales for $47,696.09.

Commissioner Farrell moved and Commissioner Stottlemire seconded to award the bid as submitted for the forty-five foot scale for the Franklin County Transfer Station to WH Scales for $47,696.09. All voted “yes”.

Jim Haag recommended that the commission award the tire bids as submitted.

Bid #1 to GCR TTC for $235.10

Bid #2 to Performance Tire/Wheels for $419.68

Bid #3 to Bienies Body Shop for $1626.64

Bid #4 to Allied Oil for $4644.00

Bid #5 to Becker Tire for $863.75

Bid #6 to GCR TTC for $562.50

Commissioner Hay moved and Commissioner Farrell seconded to award the tire bids as submitted.

Bid #1 (1) 13.6x24 GCR TTC for $235.10

Bid #2 (1) 18.4-30 Performance Tire/Wheels for $419.68

Bid #3 (8) 11R22.5 Bienies Body Shop for $1626.64

Bid #4 (6) 14.00-24 Allied Oil for $4644.00

Bid #5 (5) 11r22.5 Becker Tire for $863.75

Bid #6 (2) 285/75/r24.5 GCR TTC for $562.50

All voted “yes”.

Nick Robbins recommended approval of October 2009 Write-offs for $21,083.19 and Set-offs for $10,319.25 for the Franklin County Ambulance.

Commissioner Hay moved and Commissioner Hood seconded to approve October 2009 Write-offs for $21,083.19 and Set-offs for $10,319.25 for the Franklin County Ambulance. All voted “yes”.

Lisa Johnson discussed the awarded of $293,609.00 for the Midland Railway Railroad Trestle Rehabilitation Project. There is an agreement between KDOT and the County regarding the allocated funds and the ARRA requirements for the expenditures of the funds. The agreement must be executed by the County and returned to the KDOT before they will authorize the project. All other documents have been prepared and the project will begin once the contract is finalized.

Commissioner Stottlemire moved and Commissioner Farrell seconded to approve the agreement with KDOT for the Midland Railway Trestle Project 30TE-0338-01. Chair Taylor and Commissioners Farrell, Hood and Stottlemire voted “yes”. Commissioner Hay voted “no”.

Lisa Johnson discussed 2009 budget transfers from various funds to reserve funds. The resolution gives the clerk the authority to make necessary transfers based on the availability of funds at the end of the fiscal year.

Commissioner Hood moved and Commissioner Stottlemire seconded to approve Resolution No. 09-54 year end reserve transfers. All voted “yes”.

Lisa Johnson discussed the year end review of the 2009 operating budget shows that an amendment is necessary to provide budget authority to make necessary expenditures from the Special Alcohol Fund. The current allocated budget authority is $7,000.00. The fund balance is $16,000.00. It is recommended the Commission approve setting a hearing for a budget amendment to modify the expenditure authority to $12,000.00 for 2009 operating year. This will provide the necessary funds for the Elizabeth Layton Center budget allocation and for the Sheriff to purchase preliminary breath test equipment for his department.

Lisa Johnson discussed a review of the 2010 budget shows that an error in the formulas resulted in the expenditures for the non-levied funds to carry incorrectly from the individual budget pages to the Clerk’s certification page. As a result, while the fund balances are non-levied and unaffected, the adopted expenditures are not correctly reflected in the adopted budget. The amended budget forms reflect the correct expenditure authority and correct this problem. It is recommended the commission approve setting a hearing for the necessary budget amendments to correct the non-levied budget expenditures for the 2010 budget.

Commissioner Hay moved and Commissioner Hood seconded to set a public hearing on amending the 2009 and 2010 budgets for December 9, 2009 at 8:30 a.m. All voted “yes”.

Jim Haag discussed High Risk Rural Roads Project Funding Application Grant in the amount of $25,630 to replace various signs throughout the county.

Commissioner Hay moved and Commissioner Farrell seconded to apply for the High Risk Rural Roads Project Funding Application Grant. All voted “yes”.

Commissioner Hay moved and Commissioner Hood seconded to go into an executive session for non-elected personal for 15 minutes at 9:20 with Board and Lisa Johnson present. All voted “yes”. Chair Taylor opened the meeting at 9:35 and reported no action taken, no decisions made.

Commissioner Farrell moved and Commissioner Hood seconded to go into an executive session for attorney-client for 5 minutes at 9:37 with Board and Lisa Johnson present. All voted “yes”. Chair Taylor opened the meeting at 9:42 and reported no action taken, no decisions made.

Commissioner Stottlemire moved and Commissioner Hood seconded to adjourn at 9:42 a.m. All voted “yes”.

_____________________________ ______________________________ Clerk Chair