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County Clerk & Elections
Upcoming Election Information
Early voting at the County Clerk's Office for the 2019 General Election will begin on October 21, 2019 during normal business hours from 8:00am to 4:30pm and end on November 4, 2019 at noon. The office will be open until 7pm on October 29, 2019 in addition to the regular office hours and Saturday, November 1, 2019 from 9:00am to 1:00pm.

Sample ballots will be posted no later than one month prior to the election and can be found at
https://myvoteinfo.voteks.org by viewing your registration. There will be a link to the sample ballot in the middle of the page. Please contact the Clerk's Office if you have any questions at 785-229-3410.

Party Affiliation Changes
Due to K.S.A. 25-3304, the County Clerk's Office is unable to accept party affiliation changes between June 1, 2020 and August 31, 2020. Any changes received during this time will be rejected and a new application will need to be filed after September 1, 2020.


The county clerk, an elected position, plays a unique role in county government. The Kansas Constitution and Kansas Statutes place a great amount of legal responsibility on the position.
  • Acts as a secretary to the Board of County Commissioners, either in person or by deputy
  • Keeps the seal
  • Records the papers of the board
  • Signs the records of proceedings and attests to them with the seal of the county
  • Repository for all Board records

County Election Officer
County election officer is responsible for:
  • All local elections
  • Voter registration
  • Voter history
  • Candidates filing for local offices
  • Campaign expense reports
  • Advance voting applications and mailings
  • Election results

Freedom of Information
The County Clerk is the County Freedom of Information Officer (FIO). As the FIO, the County Clerk is responsible for:
  • Providing educational materials and information concerning the Kansas Open Records Act
  • Assisting to resolve questions relating to the opens records act
  • Responding to inquiries relating to the Kansas Open Records Act

Tax Administration
The county clerk must finalize the assessed values on all real estate and personal property in the county and maintains tax accounts. 

After the tax levies are set, special assessments are applied. Then the county clerk prepares the tax roll and tax statements.

The Clerk's Office also processes all Neighborhood Revitalization Applications.

Financial Administration
  • By law the clerk shall observe all claims against the county, certify that the budget is available to cover all claims, and charge the county treasurer with those claim payments
  • The clerk shall have a good working knowledge of all county department budgets and expenditures in order to present the claims to the county commissioners
  • The clerk, for audit purposes, must keep clear audit trail for the accounting of all receipts and disbursements
  • All account payables are processed twice a month
  • Balance, distribute and certify motor vehicle tax
  • Assist in budget preparation of 33 various tax entities in the county
  • Gather information for the annual independent audit by a CPA hired by the county commissioners
  • Prepares and issues 1099s

Normal Hours
  Mon-Fri  8am-4:30pm

315 South Main
Ottawa, KS  66067
Phone: (785)229-3410

Janet Paddock
County Clerk

Debbie Hahner
Deputy County Clerk